How to Call in Sick: A Practical Guide for Alberta Workers
Calling in sick shouldn't be stressful — but many workers feel anxious about it. Here's exactly how to handle it professionally.
The Golden Rules
1. Notify as early as possible — Before your shift starts, ideally
2. Follow your workplace's preferred method — Phone, text, email, or app
3. Keep it brief — You don't owe a detailed medical history
4. Mention if you'll need a sick note — Shows professionalism
5. Don't over-explain — It can sound like you're making excuses
Sample Messages
Simple text/email (1 day):
> "Hi [Manager], I'm not feeling well today and won't be able to come in. I expect to be back tomorrow. I'll keep you updated if anything changes."
Multi-day absence:
> "Hi [Manager], I've come down with [general description — flu/stomach bug/etc.] and will need to be off for a few days. I'll keep you posted on my return date and can provide a sick note if needed."
When you know you'll need a note:
> "Hi [Manager], I'm unwell and will be off today and likely tomorrow. I'm arranging a doctor's note to cover the absence. I'll send it through as soon as I receive it."
For workplace accommodation:
> "Hi [Manager], I'd like to schedule a time to discuss a medical accommodation I need. I have documentation from my physician. When would be a good time to meet?"
What You DON'T Need to Say
- Your specific diagnosis
- Detailed symptoms
- Whether you went to a doctor
- What medication you're taking
- Why you got sick
When to Get a Sick Note
| Situation | Sick Note Needed? |
|-----------|-------------------|
| 1 day off | Usually not (check your policy) |
| 2 days off | Maybe (depends on employer policy) |
| 3+ days off | Almost always yes |
| Pattern absences | Likely requested |
| Before/after a holiday | Often requested |
| Workplace injury | Yes (plus WCB forms) |
Your Rights When Calling in Sick
Under Alberta law:
- You cannot be fired for a single legitimate sick day
- You have 5 days of job-protected leave per year
- Your employer cannot demand your specific diagnosis
- You have the right to privacy about your medical condition
- Sick notes from any licensed physician are valid (including online)
Tips for Reducing Anxiety
1. Have a template ready — Write your sick message in advance so you're not composing while ill
2. Know your policy — Read your employee handbook so you know the rules
3. Keep sick notes on file — Having documentation removes the guilt
4. Remember: it's your right — Taking a sick day when you're sick is not a moral failing
5. Don't check work — If you're too sick to work, you're too sick to answer emails
What If Your Boss Pressures You to Come In?
If your employer pressures you to work while sick:
1. Reiterate that you're medically unable — "I appreciate the concern, but I'm not well enough to work safely today."
2. Offer a sick note — "I can provide medical documentation if needed."
3. Document the pressure — Save texts/emails in case of future issues
4. Know your rights — Contact Alberta Employment Standards if pressure continues
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This article is for informational purposes only and does not constitute medical or legal advice. Consult a licensed physician for medical guidance and a lawyer for legal questions.
Sources: Alberta Employment Standards Code (RSA 2000, c E-9) | College of Physicians & Surgeons of Alberta (CPSA) Standards of Practice | Canada Labour Code, Part III | Alberta Human Rights Act (RSA 2000, c A-25.5)