UVic Exam Deferral: Complete 2026 Guide
The University of Victoria (UVic) uses an Academic Concession process for students who miss exams due to illness. Located on Vancouver Island, UVic students face unique healthcare access challenges compared to mainland universities.
UVic Academic Concession Process
To request a deferred exam at UVic:
1. Contact your instructor as soon as possible (ideally before the exam)
2. Submit a Request for Academic Concession through your Faculty
3. Provide medical documentation within 7 calendar days
4. Faculty reviews and communicates the decision
Documentation Requirements
UVic requires medical documentation that includes:
- Date of the medical consultation
- Confirmation of inability to attend the exam
- Duration of the medical condition
- Physician's name, credentials, and signature
Important: UVic has a 7-day deadline for documentation, which is more generous than many other universities.
Faculty-Specific Information
| Faculty | Contact | Deadline | Notes |
|---------|---------|----------|-------|
| Engineering & Computer Science | Undergraduate Advising | 7 days | ECS 104 |
| Science | Advising Centre | 7 days | Petch 110 |
| Humanities | Academic Advising | 7 days | Clearihue A203 |
| Social Sciences | Advising Centre | 7 days | Cornett A226 |
| Business (Gustavson) | Student Services | 5 days | Shorter deadline |
| Fine Arts | Academic Advising | 7 days | Fine Arts 101 |
| Education | Student Services | 7 days | MacLaurin A148 |
Getting a Sick Note in Victoria
Victoria is a smaller city on Vancouver Island with fewer walk-in clinic options than Vancouver or the Lower Mainland.
Option 1: MedLetter (Online) - 2-4 hours
- No need to find a Victoria walk-in clinic
- Licensed physician reviews your case
- Signed documentation emailed same day
- Cost: $49 flat fee
- Available 7 days/week
Option 2: UVic Student Wellness Centre
- Located in the Health & Wellness Building
- Walk-in and appointments
- Busy during exam periods but generally shorter waits than mainland schools
- Free for UVic students
Option 3: Victoria Walk-In Clinics
- Options on Shelbourne, Douglas Street, and in Saanich
- Wait times: 1-3 hours
- Free with BC MSP
- Fewer options than mainland cities
Frequently Asked Questions
Does UVic accept online doctor's notes?
Yes. UVic accepts medical documentation from any licensed physician, including virtual consultations.
What if I'm an international student at UVic without MSP?
International students can still use MedLetter or private clinics. UVic's Student Wellness Centre serves all registered students regardless of insurance status.
Can I defer a midterm at UVic?
Midterm accommodations are typically handled by individual instructors. Contact your professor directly with medical documentation. The formal concession process is primarily for final exams.
Get Your UVic Exam Deferral Note Today
Victoria's limited walk-in options shouldn't prevent you from getting documentation. MedLetter delivers same-day medical notes accepted by UVic.
Serving UVic students in Victoria, Saanich, Oak Bay, and Esquimalt.