Scent-Free Workspace Accommodation Letter
A scent-free workspace accommodation letter documents your medical need for a fragrance-free or chemical-free work environment. This is a recognized accommodation for employees with multiple chemical sensitivity (MCS), severe asthma, chronic migraines, or allergic conditions triggered by perfumes, cleaning products, or other airborne chemicals.
Conditions That Qualify
- Multiple Chemical Sensitivity (MCS)
- Severe asthma triggered by fragrances
- Chronic migraines with scent triggers
- Allergic rhinitis or sinusitis
- Respiratory conditions (COPD, reactive airway disease)
- Pregnancy-related scent sensitivity
- Post-concussion syndrome with sensory sensitivity
- Mast cell activation syndrome
What Your Letter Includes
- Confirmation of condition triggered by scents/chemicals
- Specific triggers identified (perfumes, cleaning products, etc.)
- Recommended accommodation (scent-free zone, air purifier, etc.)
- Impact on work performance when exposed
- Duration (usually permanent for chronic conditions)
- Physician contact information
How It Works
- Fill out our secure online form describing your condition and accommodation needs (5 minutes)
- A CPSA-registered Alberta physician reviews your request
- Your signed accommodation letter is delivered to your email same day
Frequently Asked Questions
Can my employer enforce a scent-free policy for the whole office?
Yes, and many Alberta employers already have scent-free policies. This is considered a reasonable and low-cost accommodation. Your employer can require colleagues to avoid wearing fragrances in shared spaces.
What if my coworkers refuse to stop wearing perfume?
Your employer has a legal obligation to enforce the accommodation. If coworkers refuse to comply with a scent-free policy, the employer must address this — it's their responsibility, not yours.
Is Multiple Chemical Sensitivity recognized as a disability?
Yes. The Alberta Human Rights Commission and Canadian courts recognize MCS as a disability that triggers the duty to accommodate. You don't need a universally accepted diagnosis — functional limitations are what matter.
Can I get accommodation for cleaning product sensitivity?
Absolutely. The letter can specify that your work area should be cleaned with unscented, hypoallergenic products. This is a very low-cost accommodation that employers can easily implement.
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